Sports, Soft Tissue & Remedial Massage 
Holistic/Swedish Style Massage 
Hot Stone Massage
Reflexology
 Contact:
07866866020
Hayley@holisticandsportsmassagebyhayley.com

Holistic & Sports Massage by Hayley customer privacy notice

This privacy notice tells you what to expect us to do with your personal information.

• Contact details

• What information we collect, use, and why

• Lawful bases and data protection rights

• Where we get personal information from

• How long we keep information

• Who we share information with

• How to complain

Contact details

Telephone

07866866020

Email

hayley@holisticandsportsmassagebyhayley.com

What information we collect, use, and why

We collect or use the following information to provide and improve products and services for clients:

• Names and contact details

• Addresses

• Occupation

• Date of birth

• Health information (such as medical records or health conditions)

 

We collect or use the following personal information to comply with legal requirements:

• Name

• Contact information

• Any other personal information required to comply with legal obligations

We also collect or use the following information to comply with legal requirements:

• Health information

We collect or use the following personal information to protect client welfare:

• Names and contact information

• Health and wellbeing information

• Emergency contact details

​

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

• Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.

• Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.

• Your right to erasure - You have the right to ask us to delete your personal information. You can read more about this right here.

• Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. You can read more about this right here.

• Your right to object to processing - You have the right to object to the processing of your personal data. You can read more about this right here.

• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.

• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information to provide and improve products and services for clients are:

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

• Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:

  • Collecting medical information such as current and past conditions, recent injuries and any medications help to identify potential risks and aid the therapist to tailor the massage if needed, this is also to minimise harm or discomfort to the client and to identify if massage is suitable. This information ensures client safety and potentially identify contraindications that could make massage harmful or ineffective, as certain medical conditions can make massage unsuitable.

Our lawful bases for collecting or using personal information to comply with legal requirements:

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

• Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:

  • Collecting medical information such as current and past conditions, recent injuries and any medications help to identify potential risks and aid the therapist to tailor the massage if needed, this is also to minimise harm or discomfort to the client and to identify if massage is suitable. This information ensures client safety and potentially identify contraindications that could make massage harmful or ineffective, as certain medical conditions can make massage unsuitable.

Our lawful bases for collecting or using personal information to protect client welfare are:

• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

• Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:

  • Collecting medical information such as current and past conditions, recent injuries and any medications help to identify potential risks and aid the therapist to tailor the massage if needed, this is also to minimise harm or discomfort to the client and to identify if massage is suitable. This information ensures client safety and potentially identify contraindications that could make massage harmful or ineffective, as certain medical conditions can make massage unsuitable

Where we get personal information from

• Directly from you

How long we keep information

Any personal data collected for purposes for treatment will be retained for 5 years.

Who we share information with

Others we share personal information with

• Third parties:

  • I occasionally may need to share health information with my insurance company &/or selected professional association/s for guidance however no identifiable information will be given.

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:           

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint